MINUTES FROM THE REGULAR MEETING

WEST GEAUGA COMMUNITY JOINT RECREATION DISTRICT

JULY 10, 2019

President Walt Waetjen called the meeting to order at 7:05 pm at the West Geauga Commons Pavilion. Board members present: Mick Benitez, Ed Curtis, John Gromek, Rick Izant, Bernie Mandel, Linda Palchick, and Walt Waetjen.

The minutes from the June meeting presented by clerk, Monica Gromek. Bernie Mandel motioned to accept the minutes. Ed Curtis seconded. Vote was taken: Mick, yes; Ed, yes; John, yes; Rick, yes; Bernie, yes; Linda, yes; Walt, yes. All in favor, motion carried.

The Treasurer’s report for June 2019 was distributed by treasurer, Ed Curtis. The treasurer’s report showed: Ending checking balance: $18,579.49; Total disbursements: $6,706.00; Total deposits: $0; Encumbered funds: $7,800.00; Unencumbered funds: $38,499.14. Bernie Mandel motioned to accept the treasurer’s report; Rick Izant seconded. Vote was taken: Mick, yes; Ed, yes; John, yes; Rick, yes; Bernie, yes; Linda, yes; Walt, yes. All in favor, motion carried.

John Gromek motioned to pay the following bills: Monica Gromek July 2019 minutes $ 25.00 News Herald budget public notice $ 132.45 A B Roofing Re-roof and repair pavilion $6,880.00

Rick Izant seconded the motion. Vote was taken. Mick, yes; Ed, yes; John, yes; Rick, yes; Bernie, yes; Linda, yes; Walt, yes. All in favor, motion carried.

The new park lease has been signed. Changes: 3 5-yr renewals; limits changed to 2 million/occurrence and 4 million aggregate.

Clerk Monica Gromek read the Annual Appropriation Budget resolution: Board of Trustees of the West Geauga Community Joint Recreation District, Geauga County, met in General session on the 10th day of July, 2019 at the West Geauga Commons Park with the following member(s) present:

Mick Benitez-Santana, Ed Curtis, John Gromek, Rick Izant, Bernie Mandel, Linda Palchick, Walt Waetjen.

Bernie Mandel motioned and moved the adoption of the following Resolution: BE IT RESOLOYED by the Board of Trustees of the West Geauga Community Joint Recreation District Geauga County, Ohio that to provide the current expenses and other expenditures of said Board of Trustees, during the fiscal year ending December 3l, 2020 the following sums be and the same are hereby set aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal year as follows: GENERAL FUND: That there be appropriated from the GENERAL FUND for: 60 Program Facility Expense 66,500.00 TOTAL GENERAL FUND 66,500.00 John Gromek seconded the resolution and the roll being called upon its adoption, the vote resulted as follows: Mick Benitez-Santana, yes; Ed Curtis, yes; John Gromek, yes; Rick Izant, yes; Bernie Mandel, yes; Linda Palchick, yes; Walt Waetjen, yes. Adopted this 10th Day of July, 2019.

Facilities – Linda Palchick Men’s Soccer resumed. August 18 the children’s soccer begins. Received 2 requests for pavilion use.

Maintenance – John Gromek The pavilion roof repair will begin next week. A B Roofing is behind schedule due to all the rain this month. Trees have been marked to take down and trimming around playground will be done. The swale needs work at the end of the baseball drive. The culvert is buried. Jason Abate will repair.

Old Business Mick Benitez-Santana has had trouble contacting our website company Alt Media. Shall keep trying.

Sand – Rick Izant Josh Holbrook agreed to give us 50 tons of sand as a donation. We may need a different grad of sand for 1) the volleyball court and 2) the playground. Our order needs to be placed on the production schedule. Rick will call Kiwanis to check if they have truck availability. Walt questioned if we should wait until spring as it is late this year. Rick Izant will write a letter to Kiwanis.

Bernie Mandel motioned that any contract given out from our Board over 5,000.00 should be reviewed by an attorney before signing. Linda Palchick seconded. Vote was taken: Mick, yes; Ed, yes; John, yes; Rick, yes; Bernie, yes; Linda, yes; Walt, yes. All in favor, motion carried.

Board discussion of the roofing contractor’s submission.

John Gromek motioned for meeting adjournment at 7:40 pm. Rick Izant seconded the motion. Vote was taken. Mick, yes; Ed, yes; John, yes; Rick, yes; Bernie, yes; Linda, yes; Walt, yes. All in favor, motion carried.

Respectfully submitted,

_____________________________ ______________________________

Monica Gromek, Clerk Walt Waetjen, Chairperson.