MINUTES FROM THE REGULAR MEETING

WEST GEAUGA COMMUNITY JOINT RECREATION DISTRICT

MARCH 11, 2020

Treasurer Ed Curtis called the meeting to order at 7:00 pm at the library at West Geauga High School.  Board members present – Mick Benitez-Santana, Ed Curtis, Frank Formicelli, John Gromek, Rick Izant, and Linda Palchick.  Jason Abate also present.  

Robert Antczak, WB Baseball Commissioner of colt and pony level, and Kelley Graham thanked the Board for the use of the Commons baseball field.  John Steward will drag the field along with help from Munson Valley.  Season is 8 – 9 weeks long. 1 team of Colts from May to July 15.  1 Pony team.  May merge some Newbury players in with the WG teams. 

The Commons baseball field needs work.  Wayne Erickson will do the prep work on the field for this year.  Pegs are ok at the field.  Lining will be done.

No representative from WG Rec Council attended this meeting.

Bill Bryant (Soccer) complimented the Board for the great job on the fields and all is good with his program at the Commons facility.  Happy that the smaller soccer field is open this year.  He is ok with 1 big field for his program’s games.

It is with our deepest condolences to the Jasko family upon the death of Pat Jasko.  The Jasko and Waetjen families are aware our Board is planning recognition ceremony at a future date.

The minutes from the February meeting presented by clerk, Monica Gromek.  Frank Formicelli motioned to accept the minutes.  Rick Izant seconded.  Vote was taken:  Mick, yes; Ed, yes; Frank, yes; John, yes; Rick, yes; and Linda, yes. All in favor, motion carried. 

The February treasurer’s report was distributed by Treasurer Ed Curtis. The treasurer’s report showed:  Ending checking balance: $23,520.04; Total disbursements: $552.76; Total deposits: $0 Encumbered funds: $250.00; Unencumbered funds: $44,246.16.  John Gromek motioned to accept the treasurer’s report; Frank Formicelli seconded.  Vote was taken:  Mick, yes; Ed, yes; Frank, yes; John, yes; Rick, yes; and Linda, yes. All in favor, motion carried. 

Rick Izant motioned to pay the following bills:                                                                       

Monica Gromek                March 2020 minutes                            $    25.00

Abate Landscaping           2020 Maintenance Contract             $  48,500.00                               

Abate Landscaping           4 snow plows @ 75.00 ea.                           350.00                                      

Abate Landscaping           Basket of flowers – Pat Jasko funeral          75.00                                                                                                                                                                                   

John Gromek seconded.  Vote was taken:  Mick, yes; Ed, yes; Frank, yes; John, yes; Rick, yes; and Linda, yes. All in favor, motion carried. 

Facilities – Linda Palchick                                                                                                             

3 Pavilion requests have been received                                                                                                                   

Open game soccer to begin April 19, 2020.

Maintenance – Jason Abate and John Gromek                                                                              

Rick Izant, Greg Poe, and Ed Curtis took a tour of the path at The Commons.    Water is coming off the Pavilion during rain and makes a river of water, draining under the playground.  Installation of cream or dark brown gutters was suggested – 66’/per each long sides of the pavilion.  5” gutter with big downspouts towards rt. 306.  French drain in front of pavilion.  Estimate cost $1,000.00.  Once the water is diverted, sand can be placed in the playground. 

Board discussion on the upper soccer field swale – install a French drain 400 ft long, with pipe and gravel to ease the drainage erosion. The water runoff eats out the path.  Jason Abate suggests 2 berms be placed in that spot to aim the water towards the Church.

Water deflection berm needed by the new bath to the playground.  Estimate cost of 325.00

Ed Curtis stated we need to look at the most reasonable way to deter the erosion and divert water the best we can.

Baseball diamond – has blocked pipes.  A ditch is needed from 306 to the top parking lot; then from the middle parking lot to the baseball diamond.  Can use the ditch dirt to fill in holes at the park.   Estimate cost 1,800.00. 

Rick Izant motioned to encumber $7,000.00 for the Drainage/path renovation; for all drain work and gutters.  Mick Benitez Santana seconded.  Vote was taken:  Mick, yes; Ed, yes; Frank, yes; John, yes; Rick, yes; and Linda, yes. All in favor, motion carried.  It can’t be too wet to ditch.  We will have to see how the spring weather is. 

2 new soccer nets have been purchased:  1 regular net and 1 junior net. 

Jason Abate has laminated and posted the Commons sight map.

Website – Mick Benitez Santana said it is current; has been updated.

Path and Pavilion Signs – Willowleaf has started sign drawings.  We would like to receive them by the summer. 

Information is needed from The Eagle Scout on his project of the tree signage along the path. 

New Business – The State of Ohio audit is upcoming for the years of 2018 and 2019.

Rick Izant motioned for meeting adjournment at 7:52 pm.  Linda Palchick seconded.  Vote was taken:  Mick, yes; Ed, yes; Frank, yes; John, yes; Rick, yes; and Linda, yes. All in favor, motion carried. 

Respectfully submitted,

__________________________                    __________________________

Monica Gromek, clerk                                         Ed Curtis, treasurer