MINUTES FROM THE REGULAR MEETING 

WEST GEAUGA COMMUNITY JOINT RECREATION DISTRICT  

            February 21, 2023 

President Greg Poe called the meeting to order at 7:00 pm at West Geauga High School Library. Board members present – Evan Byrum, Ed Curtis, Frank Formicelli, John Gromek, Rick Izant, Linda Palchick, Greg Poe, and Sara Sustin. Jason Abate was also present.  

The minutes from the February 2023 meeting presented. John Gromek motioned to accept the minutes. Rick Izant seconded. Vote was taken – Evan Byrum, Ed Curtis, yes; Frank Formicelli, yes; John Gromek, yes; Rick Izant, yes; Linda Palchick, yes; Greg Poe, yes; Sara Sustin, yes. Motion carried. 

Treasurer Ed Curtis distributed the February treasurer’s report. The treasurer’s report showed:  Ending checking balance: $38,720.07; Total disbursements: $1,174.00; savings account ending balance $21,741.02. Total deposits: $7.61; Encumbered funds: $0; Unencumbered funds: $60,461.09. Linda Palchick motioned to accept the treasurer’s report; Sarah Sustin seconded. Vote was taken – Vote was taken – Evan Byrum, Ed Curtis, yes; Frank Formicelli, yes; John Gromek, yes; Rick Izant, yes; Linda Palchick, yes; Greg Poe, yes; Sara Sustin, yes. Motion carried. 

Letter was received from Ohio Auditor of State Keith Faber for the Annual Hinkle System Filing for the Year Ended December 31, 2022.  

Ed Curtis explained letter received to West Geauga Commons from the Ohio Environmental Protection Agency Resolution of Violation.  The violation has been dropped against us.   

Linda Palchick motioned the following bills be paid: John Gromek seconded.  Vote was taken – Evan Byrum, Ed Curtis, yes; Frank Formicelli, yes; John Gromek, yes; Rick Izant, yes; Linda Palchick, yes; Greg Poe, yes; Sara Sustin, yes. Motion carried.  

Monica Gromek February minutes $25.00

Times Solon Currents Legal notice – Maint. Bid $37.37

Abate Landscaping      Snowplowing 3X $225.00     

Philadelphia Insurance D & O insurance $1,073.00

Treasurer Ed Curtis presented to the board A COMPLETE DOCUMENTATION OF ALL JOBS AS TREASURER OF THE WGCJRD.  A jump drive was given to Secretary Linda Palchick to save for the future of the Board.                           

Facilities – Linda Palchick  

Soccer season shall start after Easter 2023.   There has been 1 inquiry for field  usage.  

Maintenance – John Gromek and Jason Abate                                                        

The basketball sealcoating done last fall is washed away.  John Gromek took pictures of the damage and sent it to the MRH Paving in Chardon to report.   Jason Abate will install a mailbox up high in the restroom.  EPA requires drawings of the park; permit for the waste hauler, septic cleaning documentation from Steigerwald to be at the Commons site; for future inspections.   

Linda Palchick reports no news from Meagan McGinnis on her project for Girl Scouts. Her necessary paperwork has been filed with the Girl Scouts for the project to begin this spring.  

Maintenance Bid submittal is March 8.  Linda Palchick will pick up the bids dropped off at Chester Town Hall as they did approve pickup and dropoff at the site of Town Hall. Bid announcements were placed in the Chagrin Valley Times/Solon Times and the Chesterland News. The contract will be awarded at our March 21, 2023 meeting.  

New Business – Linda Palchick has reviewed the park history in our records.  The history on our website is badly in need of updating.  Meaghan McGinnis would like history information as she plans on placing it in the new Park Board.  Clerk Monica Gromek has offered to place all our history information in a permanent photo albums. 

Board discussion of fee schedule for field usage. Question proposed to increase field fee usage.  These monies go directly into the Maintenance Fund.  We pay the Baseball Federation $1,500.00 to get the field ready for play.  We did not pay them last hear as they did such a poor job. Soccer played 104 games; $1,040 given to Joint Rec Board. ($10.00/game).  Rick Izant motioned to $12.00 per game is the 2023 fee.  Tournament fee is $160.00.  Frank Formicelli seconded.  Vote was taken – Evan Byrum, Ed Curtis, yes; Frank Formicelli, yes; John Gromek, yes; Rick Izant, yes; Linda Palchick, yes; Greg Poe, yes; Sara Sustin, yes. Motion carried. 

Rick Izant asked for discussing ideas for the Dedications of the park benches and pavilion this year.  Possibly on Saturday June 24, 2023.  A list of invited guests needs to be prepared.  Dignitaries; families invited; township officials.   

The Joint Rec Board members shall do a walk-through inspection of the park at our May meeting at the park.   

Next meeting is March 21, 2023 at the West Geauga High School Library.  

Frank Formicelli motioned to adjourn our meeting at 7:35 pm  John Gromek seconded.   Vote was taken – Evan Byrum, Ed Curtis, yes; Frank Formicelli, yes; John Gromek, yes; Rick Izant, yes; Linda Palchick, yes; Greg Poe, yes; Sara Sustin, yes. Motion carried. 

Respectfully submitted,  

_______________________             _______________________                  

Monica Gromek, clerk                              Greg Poe, President.