WEST GEAUGA COMMUNITY JOINT RECREATION DISTRICT

      Regular Meeting – January 23, 2025

      Geauga West Library, 13455 Chillicothe Road, Chesterland

 

President Greg Poe called the meeting to order at 7:00 pm. Board members present:  Evan Byrum, Ed Curtis, Chris Domonkos, Rick Izant, Linda Palchick and Greg Poe. Jason Abate and John Gromek were also present.

The minutes from the December 2024 meeting were presented by Linda Palchick. Ed Curtis motioned to accept the minutes; Chris Domonkos seconded. Vote was taken – Evan Byrum-yes; Ed Curtis-yes; Chris Domonkos-yes; Rick Izant-yes; Linda Palchick- yes; Greg Poe-yes. All in favor, motion carried.

Treasury report - Ed Curtis:

Treasurer Ed Curtis distributed the January 2025 treasurer’s report. The treasurer’s report showed: checking balance forwarded: $48,222.38;  total disbursements: $776.95; total deposits: $27.92; ending checking balance: $47,473.35. Savings balance forwarded: $24,469.46; disbursements: $0; deposits: $10.70. Evan Byrum motioned to accept the treasurer’s report. Vote was taken – Evan Byrum-yes; Ed Curtis-yes; Chris Domonkos-yes; Rick Izant-yes; Linda Palchick- yes; Greg Poe-yes. All in favor, motion carried.

Linda Palchick motioned to pay the following bills:                                                                                                             Abate Landscaping                      snow removal 3 @ $75. ea                     $ 225.00                                       

Monica Gromek                            January 2025 minutes                            $   40.00                                      

Geauga Cty. Commissioners        2025 lease                                              $     1.00                         

Philadelphia Insurance                     Insurance                                               $1,112.00

Rick Izant seconded. Vote was taken – Evan Byrum-yes; Ed Curtis-yes; Chris Domonkos-yes; Rick Izant-yes; Linda Palchick- yes; Greg Poe-yes. All in favor, motion carried.

Ed Curtis distributed the 2024 Annual Operating Results and gave a detailed report to the Board. A 2024 report was next distributed summarizing our General Fund Detailed Expenditures. Also a detailed report of the 2024 Expense Detail summarizing our expenditures.

The next report explained was a Certificate from the Ohio Auditor of State Keith Faber of the Total Amount from all sources available for Expenditures, and Balances 12/31/24. Each fund was set up in the tax budget, showing the balances that exist at the end of the 2024 fiscal year. Also included is the 2025 budget figure filed with Geauga County.

 

Clerk Monica Gromek read the following Annual Appropriation Resolution for permanent 2025 appropriations:

The Board of Trustees of the West Geauga Community Recreation District, Geauga County, Ohio met in Regular Session on the 23^rd day of January 2025, at the West Geauga High School Library with the following members present:                                                                                                                                      

Ed Curtis          Linda Palchick          Rick Izant      Greg Poe       Evan Byrum  Chris Domonkos

Chris Domonkos moved to adopt the following Resolution:                                                                                      

Geauga County, Ohio, that to provide for the current expenses and other expenditures of said Board of Trustees, during the fiscal year, ending December 31, 2025, the following sums be and same are hereby set aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal year, as follows, viz:

That there be appropriated from the:                                                                                                             

General Fund                                                                                                                                            

1000     Maintenance                             $92,000.00 

1001     Insurance                                    $  4,000.00.                                                                                     

3000     Misc.                                        $  1,500.00                                                                                          

General Total General Fund                 $97,000.00                                                                                        

Capital Fund                                        $25,000.00                                                                                  

Grand Tota All Funds                           $122,000.00                                                                               

            Rick Izant seconded the Resolution and the roll called upon its adoption; the vote was as follows

Ed Curtis, yes; Linda Palchick, yes; Rick Izant, yes; Greg Poe, yes; Evan Byrum, yes; Chris Domonkos, yes.

Ed Curtis distributed and explained the 2025 Calendar Reminders for each month including future important dates. The Board thanked Ed Curtis for all his work preparing all these reports.   

Maintenance Contract

 Jason Abate was asked to put a bid together for the maintenance contract for the period 2025 to 2026 and 2026 to 2027.  We received his bid unopened and asked him to leave the room while we discussed it.  Before the opening of the bid the board discussed the ORC code change allowing the rec board to award a contract that was less than $77,250 without putting it to bid.  Jason was asked to return and the ORC change was discussed and Jason was asked if he wanted to revise his bid prior to opening it.  The answer was no and the bid was opened.  The 2025 to 2026 base bid was $64,975 with the option for 2026 to 2027 at $65.975.  The board discussed the figures along with the need of a performance bond.  After discussion the board felt there was no need for a performance bond based on history and past performance. A motion was taken and seconded to accept the bid of $64,975 for the period of April 1, 2025 to March 31, 2026 and to award the contract to Abate Landscaping.  Vote taken and all agreed.                                                                                                                                                  

Facilities – Linda Palchick

Continued discussion for the pavilion usage request from Steve DiFranco for a graduation party for a Saturday, June 15, but the permit he submitted was changed to a Sunday that weekend. Soccer Club has played games on 3 fields at 1:00p, 2:30p and 4:00p.  This makes it very difficult to reschedule 6 teams.  Steve DiFranco did get back to Linda regarding the tent size.  WG Commons is a recreational park; games take precedence. Board members may be needed to monitor this large event. The 2025 soccer season schedule has not yet been received.

Maintenance:

Jason Abate has done snowplowing at the Park. 

Old business:                                                                                                                                                       

WEB site-No report in the absence of Frank Formicelli.                                                                                  

AED purchase- Decision will not be made until after the beginning of 2025.

 

Next meeting will be held on February 18, 2025 in the West Geauga High School Library at 7:00 P.M.  Chris Domonkos motioned for meeting adjournment at 7:38 pm. Rick Izant seconded. Vote was taken-Evan Byrum-yes; Ed Curtis-yes; Chris Domonkos-yes; Kristen Foerster-yes; Rick Izant-yes; Linda Palchick-yes; Greg Poe-yes. All in favor, motion carried.

 

Respectfully submitted,

 

_________________________                                     _________________________

Monica Gromek, Secretary                                                Greg Poe, President

 

                                                                              

 

 

 

 

 

 

WEST GEAUGA COMMUNITY JOINT RECREATION DISTRICT 

Regular Meeting – January 21, 2025 

West Geauga High School Library – 13401 Chillicothe Road, Chesterland 

………………………………………………………………………………………………………………………………………………………………....................................................................................................... 

I. Call to order-Greg Poe 

a. Roll call-Monica Gromek 
 
II. Minutes from previous meeting 
a. December 2024 
 
III. Treasurer’s Report-Ed Curtis 
a. Statements 
b. Bills 
 
IV. Facilities-Linda Palchick 
a. Field usage 
b. Pavilion usage 
 
V. Maintenance-Frank Formicelli + Jason Abate 
a. Activities 
 
VI. Old business 
a. Update on WEB site-Frank Formicelli 
 
VII. New business 
a. Adopt resolution to appropriate funds, certificate of all funds for Geauga County 
b. Adopt financial report for the state of Ohio 
c. Review the maintenance contract 
d. Update website with current dates + any revisions of maintenance contract 
 
VIII. Set date for next meeting 
a. February 18, 2025 
 
IX. Close meeting